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Processing of (personal) data by the entity in charge of the online application process

Data Privacy Information for Applicants of Ergobaby Europe GmbH


General information
This data privacy statement, which refers exclusively to data collected as part of the online application process to Ergobaby Europe GmbH is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
 
The controller


Ergobaby Europe GmbH

Gaußstraße 120

22765 Hamburg

Deutschland


Tel.: +49 40 4210650

Fax: +49 40 421065199

E-Mail: info@ergobaby.eu

Registergericht: Amtsgericht Hamburg

Registernummer: HRB 119049

Geschäftsführer: Gunnar Dahl


If you have any questions about the processing of your personal data in the context of the application process or about data protection in general, you can contact Human Resources at any time: Rachel Schmidtke rschmidtke@ergobaby.eu (HR Business Partner)


Personal data collected as part of the application process
In the application process, we only process the personal data that you send with your application. Generally, this involves the following data:

Surname, first name and date of birth; contact data (telephone number, e-mail address); application data such as CV, cover letter and certificates; if applicable, information on state of health or severe disability; if applicable, an application photo; account data in case of reimbursement of travel expenses; if applicable, further information that you provide in the course of the job interview(s).

Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts. The legal reference for this is §26 BDSG. In addition, it may be necessary to process your data for the defence or enforcement of legal claims. This is also our legitimate interest. The legal basis for this processing is Art. 6 para. 1 p. 1 lit. f GDPR.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
 
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc. If your application documents contain these special categories of personal data pursuant to Art. 9 (1) GDPR, we process these within the scope of the application procedure for the exercise of rights or the fulfilment of obligations arising from labour law, social security law and social protection. The legal basis in this respect is Art. 6 para. 1 sentence 1 lit. c GDPR in conjunction with. Art. 9 para. 2 lit. b GDPR and § 26 para. 3 BDSG.


Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of six months after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
 
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
 

Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.
 
 Rights of data subjects
 As a data subject, you have the following rights:

▪ Right to information according to Art. 15 GDPR

▪ Right to rectification according to Art. 16 GDPR

▪ Right to erasure of your data according to Art. 17 GDPR

▪ Right to restriction of data processing according to Art. 18 GDPR

▪ Right to data portability according to Art. 20 GDPR

In addition, according to Art. 21 (1) GDPR, you have the right to object at any time to the processing of your personal data based on Art. 6 (1) lit. f GDPR for reasons arising from your particular situation. In this case, the objection must be justified.


Right of complaint to a supervisory authority

If you are of the opinion that the processing of your personal data violates data protection law, you have the right to complain to a data protection supervisory authority in accordance with Art. 77 (1) GDPR. This includes the data protection supervisory authority responsible for the controller: Hamburg Commissioner for Data Protection and Information Security, Ludwig-Erhard-Straße 22, 20459 Hamburg, +49 040 428544040, www.datenschutz-hamburg.de


Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
 

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.